Managing staff holidays and absences can quickly get messy—especially without a clear system. Our free Holiday Tracker Spreadsheet helps you plan, track, and manage employee leave all in one simple, easy-to-use file.
Ideal for small business owners, HR admins, or anyone who wants to stay organised and avoid scheduling conflicts.
This spreadsheet is perfect for:
Small business owners managing a growing team
Office managers and admin staff responsible for employee records
Directors who want a clear overview of leave patterns and staff availability
Sole traders with part-time help or freelancers needing to track their own time off
If you want to save time, reduce admin stress, and avoid holiday clashes, this tool is for you.
Keeping track of annual leave, sick days, and bank holidays can become chaotic, especially when you’re juggling multiple calendars or spreadsheets. This free tool helps you:
Record and approve annual leave, sick leave, and other absences
See who’s off and when at a glance
Avoid overbooking or short-staffed days
Stay compliant with holiday entitlement requirements
Keep clean, clear records for payroll and HR audits
No need for expensive HR software, this spreadsheet gives you what you need to stay organised and in control.
This downloadable Excel spreadsheet includes:
Year-at-a-glance calendar layout
Customisable employee list – add as many team members as you like
Colour-coded key for different types of leave (holiday, sick, unpaid, etc.)
Automatic leave summaries for each employee
Editable UK bank holidays pre-filled (and customisable for your region)
You can start using it straight away, just enter your team and start tracking. Great for businesses with up to 50 staff, and adaptable as you grow.
Use it to track:
Annual leave
Sick days
Bank holidays
Maternity/paternity leave
Remote working days
Unpaid or compassionate leave
Simple. Flexible. Totally free.
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Our goal is to remove as much time and stress from the accounting side of your business so that you can focus on what matters more to you.
